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Email Set up and Configuration
Configuring General Mail Settings Outlook 2003
Site Support and configuration help
1. Open Outlook.
2. From the Tools menu select E-mail Accounts...
3. Select the radiobutton next to Add a new e-mail account and click Next.
4. In the next window select POP3 as the type of server the e-mail account will work with.
5. Enter the following information:
* Your Name: Enter the name you with recipients to see when they receive your message
* E-mail Address: username@domainname.com (Where username is your email address)
* User Name: username (your email address)
* Incoming mail server (POP3): mail.yourdomainname.com
* Outgoing mail server (SMTP): mail.yourdomainname.com (Your ISP)
Next select More Settings...
6. A new window called Internet E-mail Settings opens. Select the Outgoing Server tab. Check My outgoing server (SMTP) requires authentication and by default Use same settings as my incoming mail server should also be checked.
7. Select the Advanced tab. Make the following changes:
* Under Incoming server (POP3) uncheck:
This server requires an encrypted connections (SSL)
* Under Outgoing server (SMTP) uncheck:
This server requires an encrypted connection (SSL)
* The box to the left of Leave mail on server should be left unchecked.
More on Leaving Messages on the Server:
Unchecking the Leave a copy of messages on the server box allows Outlook to download the inbox from the server to your local drive.
If you check this box your incoming mail messages remain on the server, the result is that each time you check your mail, all messages in your inbox are downloaded from the server. For those users who have large inboxes, you are impacting the mail server while increasing your wait time for these messages.
If you decide to leave mail on the server, make sure that you check the box to the left of Remove from server after X days. In place of the 'X', put '5'. Specifying a value of 5 will keep messages on the server for 5 days. After that period of time, the message will be removed from the server.
8. Click OK to exit this window back to the E-mail Accounts window. In this window click Next > to finish setup.
