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How to Set Up Outlook 2003
How to Configure Outlook 2003
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Before you can use Outlook to send and receive e-mail, you need to set up an account. You can have more than one account—for business, online shopping, and so on—and each person who uses your computer may have their own, completely separate account. Outlook gracefully handles it all.
Here you’ll need to enter your name, email address, user name, password and mail server info. If you’re unsure of your mail server names, refer to the article titled Broadband ISP Email Server Settings. When each of the fields is filled in, click the More Settings… button.
Select the Outgoing Server tab and place a check in the box labeled My outgoing server (SMTP) requires authentication. Make sure that Use same settings as my incoming mail server is selected. This step may not be required by your ISP, yet, but more and more are making it a requirement. And even if it’s not required, it’s still a good idea. Click OK to return to the previous settings window.
If each of the fields have been filled in properly, you should get green check marks for each of the tasks. If any errors are reported, select the Errors tab for more information. Click Close and then back in the settings window click Next.
Notice that one of the first messages you’ll download is a ‘test message’ that Outlook actually sent itself (this was the test performed back in step 6). This message can of course be deleted.
The Internet Connection Wizard makes short work of setting up your online mailbox by walking you through each step for every e-mail account you set up.
1.
Before you get going, make sure you know your email address along with the following information. (You may need to contact your ISP, Internet Service Provider, to get it.)
First, information about the e-mail servers:
•
The type of e-mail server you use: POP3 (most e-mail accounts), HTTP (such as Hotmail), or IMAP
•
The name of the incoming e-mail server
•
For POP3 and IMAP servers, the name of the outgoing e-mail server (generally SMTP)
Second, information about your account:
•
Your account name and password
(For some solid advice about making a secure password, read the Create strong passwords article.)
•
Find out if your ISP requires you to use Secure Password Authentication (SPA) to access your e-mail account—yes or no is all that's required.
2.
Start Outlook Express, and on the Tools menu, click Accounts.
If the Internet Connection Wizard starts up automatically, skip ahead to step 4.
3.
Click Add, and then click Mail to open the Internet Connection Wizard.
Mail option from the Add button
4.
On the Your Name page of the wizard, type your name as you want it to appear to everyone who gets e-mail from you, and then click Next.
Most people use their full name, but you can use any name—even a nickname—that people will recognize.
5.
On the Internet Explorer Address page, type your e-mail address, and then click Next.
6.
On the E-mail Server Names page, fill in the first block of information that you gathered from your ISP in step 1, and then click Next.
Internet Connection Wizard's E-mail Server Names
Note: If you chose HTTP as your incoming e-mail server—as for a Hotmail or MSN account—this wizard page changes slightly so you can identify your HTTP mail service provider.
7.
On the Internet Mail Logon page, type your account name and password.
Internet Connection Wizard's Internet Mail Logon
Note: If you're concerned about break-ins to your e-mail, click to clear the check in the Remember Password box. You'll then be prompted for the password each time you send or retrieve mail.
8.
Click Next, and then click Finish.
You're ready to send your first e-mail!
Unsure if your new e-mail account is working? Send an e-mail message to a friend. If they get the message, your account is ready to roll! But if you run into problems setting up your account, Outlook Express offers help. Search for troubleshooting topics from Contents and Index on the Help menu.
Start Outlook 2007
1.
Start Outlook.2007
2.
On the Tools menu, click Account Settings.
3.
On the E-mail tab, click New.
4.
In the Add New E-mail Account dialog box, click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
5.
Configure the new e-mail account. You can configure the new e-mail account automatically or manually.
To configure the new e-mail account automatically, follow these steps under Auto Account Setup in the Add New E-mail Account dialog box:
a.
In the Your Name box, type your full name.
b.
In the E-mail Address box, type your e-mail address.
Your ISP provides this information. Your e-mail address usually takes the form of a combination of your first and last name and the name of your ISP, separated by the at sign (@) and periods.
For example, OAVS uses an ISP that is named tpg.com.au The ISP may assign an e-mail address of oavs@tpg.com.au.
c.
In the Password box, type the password that your ISP or your web host provided.
d.
In the Retype Password box, retype the password, and then click Next to begin the Auto Account Setup process.
Outlook 2007 will try to automatically configure your account settings and server settings. If your account is successfully configured, the Add New E-mail Account dialog box indicates that the account was created successfully. This dialog box also indicates the type of e-mail server to which you successfully connected.
e.
Click Finish, and then click Close to complete the account setup.
Note If automatic configuration fails, the account must be configured manually.
To configure the new e-mail account manually, follow these steps in the Add New E-mail Account dialog box:
a.
Click to select the Manually configure server settings or additional server types check box, and then click Next.
b.
Click Internet E-mail, and then click Next.
c.
Under User Information, follow these steps:
1.
In the Your Name box, type your full name.
2.
In the E-mail Address box, type your full e-mail address.
Your ISP provides this information. Your e-mail address usually takes the form of a combination of your first and last name and the name of your ISP, separated by the at sign (@) and periods.
For example, OAVS uses an ISP that is named Contoso.com. The ISP may assign an e-mail address of oavs@tpg.com.au.
d.
Under Server Information, click the type of e-mail account that you have in the Account Type box.
If you clicked POP3 or IMAP in the Account Type box, follow these steps:
1.
In the Incoming mail server box, type the name of the server. This is the server that holds your messages before you download them to the computer. Type the server name in lowercase letters. The name may be in the form of "mail.tpg.com.au." Or the name may be in the form of an IP address, such as 172.12.0.0. or your domain name like this mail.yourdomainname.com.au
2.
In the Outgoing mail server (SMTP) box, type the name of the outgoing e-mail server. Type the server name in lowercase letters. The name may be in the form of "mail.tpg.com.au." Or "mail.bigpond.com" Or, the name may be in the form of an IP address, such as 172.12.0.0.
If you clicked HTTP in the Account Type box, follow these steps:
1.
In the HTTP Service Provider box, click the appropriate service provider for this account. For example, click one of the following:
Hotmail
MSN
Other
2.
If you clicked Other in the HTTP Service Provider box, type the URL to the mailbox in the Server URL box.
e.
Under Logon Information, follow these steps:
1.
In the User Name box, type your user name. The user name is usually the part of your e-mail address to the left of the at sign (@).
2.
In the Password box, type the password that your ISP provided. If you are hosted by OAVS then username will be your full email address.
3.
If you want Outlook to remember your e-mail account password, click to select the Remember password check box.
f.
If your ISP requires it, click to select the Require logon using Secure Password Authentication (SPA) check box to log on by using Secure Password Authentication.
g.
Click Test Account Settings. This feature calls a dialog box that displays, in a step-by-step manner, each phase of the testing of the configuration that you entered. When you click Test Account Settings, the following process occurs:
The connectivity of the system to the Internet is confirmed.
You are logged on to the SMTP server.
You are logged on to the POP3 server.
It is determined whether the POP3 server must be logged on to first. If it is required, Outlook automatically sets the Log on to incoming mail server before sending mail option.
•
A test message is sent. This message explains any changes that Outlook made to the initial setup.
h.
If you want to modify your e-mail account any more, click More Settings to open the Internet E-mail Settings dialog box.
Unsure if your new e-mail account is working? Send an e-mail message to a friend. If they get the message, your account is ready to roll! But if you run into problems setting up your account, Outlook Express offers help. Search for troubleshooting topics from Contents and Index on the Help menu.
